Manage procurement from request to payment

Manage your supplier lifecycle from onboarding to performance review. DNA ERP supports supplier qualification, approved vendor lists by item category, performance scorecards, contacts, banking details, certifications, insurance, compliance documents, quote submissions, and PO acknowledgments.

Let departments raise structured purchase requests with item details, quantities, required dates, and cost center allocation. Validate budgets, route approvals by amount, item category, or department policy, consolidate similar requests, and convert approved requisitions into RFQs or purchase orders.

Request bids from multiple vendors using structured RFQs. Compare price, delivery, freight, taxes, lead time, and payment terms side by side, then award the best quote and generate a purchase order while keeping the full quote history for future negotiation.

Create purchase orders from requisitions, RFQs, or directly, with multi-currency support and landed cost handling. Enforce approvals, spending limits, preferred vendor rules, budgets, delivery schedules, PO amendments, partial receipts, partial invoices, blanket orders, and recurring procurement needs.

Receive goods against purchase orders with controls for quantity and quality differences. Route items to inspection before inventory posting, capture barcodes and serial or batch numbers, manage over-receipt tolerances, process vendor returns with debit notes, and update warehouse stock in real time.

Handle payables with 2-way, 3-way, or direct invoice matching. Manage advance payments, retention, milestone payments, debit notes, payment batches, aging, forecasts, cash-flow impact, and GL integration for accurate expense recognition and liability tracking.

Keep procurement master data organized with vendor payment terms, tax settings, banking details, approval status, item-vendor pricing, lead times, procurement categories, freight carriers, inspection criteria, and role-based controls for POs, payments, and vendor records.

Track the complete procure-to-pay cycle from Requisition to RFQ to PO to GRN to Invoice to Payment. Each step carries real-time status, automatic GL posting, vendor performance insight, spending analytics, cycle-time metrics, and a complete audit trail.